Executive Assistant - Private Equity
Ref. V-54953-1
£60,000 - £70,000 Per Annum
London
Permanent
Posted 1 hour ago
Overview
We are seeking a professional Executive Assistant to provide administrative support to two Managing Directors and two Associates (job titles of Investment team members may change due to promotions). The ideal candidate will be a motivated self-starter who has a high level of integrity and thrives in a fast-paced work environment.
Responsibilities may include:
• Lead calendar management by planning and scheduling meetings, conferences, and travel.
• Coordinate all travel arrangements to companies, portfolio companies, tradeshows, and
conventions; may be asked to help coordinate personal travel.
• Understand travel preferences and book accordingly; provide itineraries and organize travel
packets; assist with airline check in.
• Manage expenses by collecting receipts and creating expense reports in Concur System
monthly.
• Draft and edit work products when needed including meeting prep materials, PowerPoint
presentations, correspondences, meeting minutes, spreadsheets etc.
• Maintain contacts; enter time-off in the Human Resources database; and coordinate
equipment, technology support, meals, and other logistics as needed.
• Perform general office duties, including but not limited to answering phones for those you support and others in your area; screening and announcing all calls; welcoming guests in a professional manner and escorting them to the appropriate conference room.
• Complete various document management—copying, emailing, overnight/shipping, etc. as required; print and collate investment committee decks and banker books; draft and edit correspondence, communications, presentations, and other documents; sort incoming mail; and maintain all paper and electronic files.
• Represent the firm in a highly professional manner. Liaise with internal and external clients on behalf of those you support.
• Maintain a high level of confidence by protecting confidential information.
• Off-hours assistance and ad hoc projects as needed.
Job Qualifications:
• Financial services industry experience is a plus, but not required. Professional services experience preferred
• Exceptional organisational skills and attention to detail
• Proactive mindset
• Excellent verbal and written communication skills with the ability to communicate clearly and efficiently
• Ability to prioritise multiple tasks in a dynamic, deadline-driven environment
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook), experience with Concur a plus
• Team player, who enjoys working cooperatively with others to deliver business results
• Demonstrate a high degree of initiative, commitment, and drive
• Identify and assess problems/issues and use sound judgement to develop solutions
• Take ownership and use creativity to accomplish assigned tasks
• Experience booking private air a plus
Compensation and Benefits:
• A highly competitive package that includes a base salary plus discretionary annual performance bonus.
• The firm currently pays 100% of medical, dental, disability and life insurance coverage.
• The firm also currently contributes 15% of compensation to an employee Group Worksave Pension Scheme.
• Wellness reimbursement scheme - £500 per annum.
• Professional environment.
Responsibilities may include:
• Lead calendar management by planning and scheduling meetings, conferences, and travel.
• Coordinate all travel arrangements to companies, portfolio companies, tradeshows, and
conventions; may be asked to help coordinate personal travel.
• Understand travel preferences and book accordingly; provide itineraries and organize travel
packets; assist with airline check in.
• Manage expenses by collecting receipts and creating expense reports in Concur System
monthly.
• Draft and edit work products when needed including meeting prep materials, PowerPoint
presentations, correspondences, meeting minutes, spreadsheets etc.
• Maintain contacts; enter time-off in the Human Resources database; and coordinate
equipment, technology support, meals, and other logistics as needed.
• Perform general office duties, including but not limited to answering phones for those you support and others in your area; screening and announcing all calls; welcoming guests in a professional manner and escorting them to the appropriate conference room.
• Complete various document management—copying, emailing, overnight/shipping, etc. as required; print and collate investment committee decks and banker books; draft and edit correspondence, communications, presentations, and other documents; sort incoming mail; and maintain all paper and electronic files.
• Represent the firm in a highly professional manner. Liaise with internal and external clients on behalf of those you support.
• Maintain a high level of confidence by protecting confidential information.
• Off-hours assistance and ad hoc projects as needed.
Job Qualifications:
• Financial services industry experience is a plus, but not required. Professional services experience preferred
• Exceptional organisational skills and attention to detail
• Proactive mindset
• Excellent verbal and written communication skills with the ability to communicate clearly and efficiently
• Ability to prioritise multiple tasks in a dynamic, deadline-driven environment
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook), experience with Concur a plus
• Team player, who enjoys working cooperatively with others to deliver business results
• Demonstrate a high degree of initiative, commitment, and drive
• Identify and assess problems/issues and use sound judgement to develop solutions
• Take ownership and use creativity to accomplish assigned tasks
• Experience booking private air a plus
Compensation and Benefits:
• A highly competitive package that includes a base salary plus discretionary annual performance bonus.
• The firm currently pays 100% of medical, dental, disability and life insurance coverage.
• The firm also currently contributes 15% of compensation to an employee Group Worksave Pension Scheme.
• Wellness reimbursement scheme - £500 per annum.
• Professional environment.